Being responsible for a file implies having a key role in the management and monitoring of the administrative process associated with the file. The responsible person is the one who has been designated to supervise, coordinate and ensure that all activities related to the file are carried out efficiently and in accordance with the established requirements.
The action of assigning a responsible person to the file is a new functionality that helps organize the work process. It should be noted that they may not have prior access to the file: it is when they are appointed that we will share the file with them.
To make the most of this functionality, keep the following points in mind:
- Any user who has access to the file can assign or change the responsible person, including assigning themselves as responsible.
- Each file can only have one responsible person assigned, but this can be changed when necessary.
- You can access the procedures for the files for which you are responsible from the filter bar.
- When you assign a responsible person, you also share the file with that person.