Registration in the DIR3 of the local administration entities

The Ministry of Finance and Public Administrations created the Common Directory of Organic Units and Offices, usually called DIR3, in accordance with art. 9 of the National Interoperability Scheme (ENI), approved by Royal Decree 4/2010, of January 8, 2010.

The information to be inventoried in the DIR3 is limited to the scope of the administrative bodies and offices of the public administrations . But, if you take into account art. 2 of Law 39/2015, of October 1, on the common administrative procedure of public administrations, it is evident that it is also necessary to inventory the autonomous bodies or any other type of entity under public law linked to or dependent on any of the previously mentioned administrative bodies. And these at the same time are structured hierarchically in various organic units with specific assignment of competences .

Within the context of DIR3, any administrative unit endowed with functions of legal significance is considered an organic unit .

The DIR3 codes are the identifications assigned to each of these organic units within the Common Directory. It should be noted that they are subject to change when there is an extinction, division, merger or change of powers within an organization.

Note: The DIR 3 codes of an organization can be consulted in the Common Directory of Organic Units and Offices (DIR3

The Ministry of Finance and Public Administrations is the body of the General Administration of the State that provides the DIR3 codes for the entities that make up the local administration, but in the case of local bodies in Catalonia, management is carried out from the AOC

The Catalog of procedures of EACAT incorporates the procedure by which DIR3 codes are requested for the local bodies of Catalonia or their dependent bodies, as long as the AOC Consortium has control over the body's codes.

The specific service is Application for registration in the DIR3 of the entities that make up the local administration with a single procedure which is the Application for registration in the DIR3 , within the procedure platform EACAT.

1. You must have the role "Access to the service" of the CAOC service - Request to process the registration in the DIR3 , if you do not have this role activated, the user manager of the institution can grant it to you.
2. Press Registration request in the DIR3 of Service Procedures .
3. Press Process , once in the form for the registration request procedure in the DIR3 .

The PDF form Request to process the registration in the DIR3 opens , which reproduces the data requested by the Ministry, in accordance with the ENI guidelines. The Ministry has prepared the User Manual for the DIR3 Management Application , which consists of the following parts:

• Reason for registration:
  • Public procurement
  • Electronic invoice
  • SIR

You must indicate at least one of the reasons for which the codes are requested.

• Applicant: these are the details of the contact person making the request: name, first surname, second surname and e-mail. All mandatory except the second surname which is discretionary. Note that this data will not be included in the DB of the DIR3.

• Basic data: these are the basic data of the organic unit or entity for which the codes are requested and which consist of the following fields to be filled in:
  • Description of the organic unit
  • Acronyms
  • NIF/CIF shared with the superior unit (yes or no)
  • NIF
  • administration
  • Type of public entity
  • Type of organic entity
  • Root organic unit (entity on which the unit that is requested to be created depends, the entity itself or its parent entity if this is the case)
  • Public law entity (yes or no)
  • Power (executive, judicial or legislative)
  • Territorial scope (local, provincial, insular and N/A)
  • Description of the competencies
  • Legal provision
  • NOTE: the mandatory fields are NIF/CIF shared with the superior unit, Administration, Type of organic entity, Root organic unit, Entity under public law, Authority and Territorial scope. Filling in the rest of the fields in this section is discretionary.

• Scope data: this is the data of the territorial scope of the entity or body for which the codes are requested and which are:
  • Territorial scope
  • Scope of geographical entity
  • Province scope
  • Area municipality
  • Description of the competencies
  • Legal provision
    Only the field corresponding to the Territorial Area (Local, provincial, insular and N/A) is mandatory.

• Address details
  • Shared with a higher unit (yes or no)
    This field is required.
  • Location observations

• Contact details: The contact details to be filled in are:
  • phone
  • Fax
  • E-mail
  • urls
  • switchboard
  • others
  • Contact notes
    Only phone and e-mail are mandatory.

• Observations
  • General observation

1. Save the PDF form on your computer so you can finish filling it out at the right time.
2. Press Validate . If the validation is not passed, a warning will appear explaining that the fields marked in red are not correctly informed. You will need to fill them in and press Valida again.
   
3. Click on the signature box and digitally sign the form.
4. Press Send to send the form to the AOC Consortium.
   
5. In a few seconds, the Receipt of electronic records appears, which is the receipt of the presentation of your procedure in the exit register of your entity and the entry of the receiving entity.
   

To verify that the application for registration in the DIR3 has been sent, do the following:

1. 1. Go to the section Procedures and My procedures, there select Sent and search in the list of procedures sent by our institution.
      
   2. Also, there is a search engine that can be opened, by pressing Open filter, to search for:
      • service
      • procedure
      • period
      • Recipient
      • No. of registration
      • file